By Laws of the Mars Society
On December 11, 1999 the Board of Directors of the Mars Society, voted unaminously to pass a new set of by-laws governing the operation of the Society.
The new by-laws set up a number of democratic institutions. These include;
1. The General Assembly, where any Mars Society member can put forth ideas for action for deliberation by the Societry as a whole. The next General Assembly meeting will take place at Stanford University, California, August 23 – 26, 2001.
2. Chapters, whose leadership is elected by their members.
3. A Chapters Council, composed of representatives elected from the Chapters.
4. A Steering Committee, most of whose members are elected by the membership at large.
I. Principles: Purpose, Goals, and Creed.
A. Purpose: The purpose of the Mars Society is to further the exploration and settlement of the planet Mars through;
1. Broad public outreach to instill the vision of pioneering the Red Planet,
2. Mobilizing support for ever more aggressive government funded Mars exploration programs around the world, and
3. Conducting Mars exploration on a private basis.
B. Goals. The goals of the Mars Society are to:
1. Expand knowledge of Mars as rapidly as possible through both robotic and human exploration, and
2. To establish a permanent human presence on Mars at the earliest possible date.
C. Creed. The Creed of the Mars Society is stated in its Founding Declaration.
Collectively, the purpose, goals, and creed of the Mars Society comprise its principles.
A. Requirements: Anyone can be a member of the Mars Society who supports its principles and projects and who pays the required annual dues.
B. Rights; Members of the Mars Society have the right to participate in Mars Society events, task forces, chapters, and projects, to receive membership benefits, and to vote for candidates for leadership of Mars Society Chapters, Task Forces, the Chapters Council, the Steering Committee, and directly in the General Assembly which takes place at the annual Convention every year.
III. The General Assembly
The General Assembly of the Mars Society takes place every year at its annual convention. All members of the Mars Society in good standing are entitled to speak at the General Assembly to propose or comment on initiatives, projects, or campaigns to be undertaken by the Society as a whole.
Chapters are local groups of Mars Society members who have come together to further the principles, campaigns, and projects of the Mars Society in their area. Chapters are formed by the application of an interested individual to the Board, which may choose to designate a person as an initial chapter contact. Once formed, chapters may choose their own leadership by majority vote.
Chapter finances are separate from those of the Mars Society as a whole, and chapters are responsible for them. Chapters may choose to initiate and conduct projects of their own with funds raised locally. All local Mars Society projects should be consistent with the Society’s principles. It is expected that 10% of all funds raised by chapters for local projects be passed on the headquarters to support Mars Society general activities.
Local chapters within the United States are expected to take direction for political campaigns from the Steering Committee. Local chapters representing nations outside of the United States may choose to develop political campaigns of their own, consistent with the overall aims and objectives of the Mars Society.
Any chapter, or regional grouping of chapters, with 10 or more active members can select one person as its delegate to the Chapters Council.
V. Task Forces
Task Forces are groups of Mars Society members drawn together to accomplish some task without regard to regional location. Task Forces may be formed by initiative of the Board, the Steering Committee, the Chapters Council, Individual Chapters, or members at large. Task Forces created by some organized body of Mars Society members may have their leadership appointed by that body, or may be allowed to elect their own leaders. Chapters formed by membership at large may elect their own leadership.
VI. Chapters Council
The Chapters Council is formed by delegates elected by chapters or by Board-designated regional groupings of chapters comprising 10 or more active members. The Chapters Council elects its own chairman. The purpose of the Chapters Council is to adjudicate disputes within and between chapters, to provide a voice for the chapters to the Steering Committee and the Board, to insure propagation of useful experience between chapters, and to make sure that chapters are mobilized to support national or international campaigns and projects initated by the Steering Committee and the Board.
The Chapters Council shall develop its own regulations for governance of its day-to-day activity, consistent with these by-laws of the organization as a whole. The initial set of such regulations shall be the Provisional Members Council (PMC) Recommendation for Permanent Council By-Laws, presented to the Board on Nov. 14, 1999, with the modification that international chapters shall be included, and that representation shall be based upon one delegate per chapter or regional group of chapters comprising 10 or more members. (Note: The PMC modified the chapters council by-laws to conform with the boards request.)
VII. Steering Committee
The Steering Committee of the Mars Society is charged with the duty of determining the policy, campaigns, and projects of the Mars Society.
The Steering Committee will meet in person twice a year. One meeting will take place at the annual convention, and the other roughly 6 months later. In addition, it will meet by electronic mail, as necessary, to assess its consensus on major issues facing the Society.
The Steering Committee, or relevant subsections of it shall be consulted by the Board whenever possible on beginning all major Society initiatives, campaigns, or projects.
The Steering Committee will consist of between 24 and 30 people. Its membership shall be selected as follows; At the time of the annual convention in odd-numbered years, the Board will present a recommended slate of 24 people for the Steering Committee. Any member not nominated may then place his or her name in nomination by presenting a petition within 90 days that includes the signatures of 50 Mars Society members, with at least 5 members included from each of four separate chapters. A ballot will then be sent out to the entire membership. The 24 candidates with the highest number of votes will be deemed the winners and be made members of the Steering Committee for the following two years.
In addition to the 24 elected members of the Steering Committee, up to 6 Steering Committee members may be appointed by the Board, to serve for such terms as the Board sees fit.
VIII. The Board
The Board of the Mars Society is responsible for the integrity of the organization and its finances. The Board shall consist of more than 3 and no more than 12 people. Membership in the Board is by election of the Board. It shall require a vote of 2/3 of the Board to add or remove anyone from the Board. The Board elects the President of the Society by majority vote on a yearly basis. If it chooses to do so, the Board, by acting within 30 days of any executive decision of the President, can overrule the President.
The Board is responsible for the enforcement of these bylaws, and may amend these by-laws by a 2/3 vote. The Board may, by majority vote and for proper cause, remove anyone from membership in the Steering Committee, Chapters Council, Chapter or Task Force leadership, or in the Mars Society itself. Any Board member can call a Board telecon meeting by requesting one of the President. Ten days notice shall be given all Board members prior to the conduct of such a meeting. The Board may also appoint people to the Steering Committee to fill vacancies that may develop between elections.
IX. The President
The President is a member of the Board, elected by the Board to be the Society’s chief executive officer and spokesperson. The President has authority over all spending decisions, including hiring, firing, and contracting of services, but may delegate authority in these areas to employees or others, as required. The President may act in place of the Board in all matters. However, any presidential decision taken unilaterally is subject to being overruled by the Board, should the Board act to do so within 30 days of the President’s action